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Camp Lau-Ren campers, parents/guardians of campers, volunteers and paid staff, hereinafter called "associates". On January 1, 2004, Canada's Personal Information Protection and Electronic Documents Act (PIPEDA) came into effect. The Act balances the need for organizations to gather and use personal information with your right to privacy. It also gives you control over your personal information by requiring organizations to obtain your consent to collect, use or disclose information about you. Personal information includes all information an organization collects, retains or uses that can in any way identify or give information about an individual. Meeting PIPEDA compliance requirements has provided Camp Lau-Ren with the opportunity to put policies and practices in place to safeguard your privacy in accordance with the Act. In February 2005, the Camp Lau-Ren board adopted a Policy to Protect Personal Information at Camp Lau-Ren. This policy ensures that the personal information provided to us from Camp Lau-Ren associates is collected, used and protected appropriately. Camp Lau-Ren is committed to respecting the privacy of our associates, their families and our employees by adhering to the privacy principles set forth in Schedule #1 of the Personal Information Protection and Electronic Documents Act. Those principles are: 1. Accountability: Camp Lau-Ren is responsible for maintaining and protecting all personal information under its control. A Privacy Officer has been designated who is accountable for compliance with the ten principles that comprise the Camp Lau-Ren privacy policy. 2. Identifying Purposes: When Camp Lau-Ren asks for your personal information, the purpose for which it is being collected will be identified. Camp Lau-Ren only collects personal information necessary to provide attentive and responsible camper programs, meet the individual needs of each associate, provide emergency health care, ensure a safe and secure environment, and meet applicable regulations. Information is also used to help fund raise for Camp Lau-Ren capital and operating budgets and to compile statistical and historical information about Camp Lau-Ren. Personal information is not shared with third parties without your express consent. 3. Consent: Camp Lau-Ren requires your knowledge and consent for the collection, use, or disclosure of your personal information, except where it is required by law. 4. Limiting Collection: Camp Lau-Ren collects information by fair and lawful means and limits collection to those details necessary for identified purposes. The personal information collected is usually limited to name, gender, birth date, address, telephone number, email address, health concerns, personal skills/qualifications and congregational membership. 5. Limiting use, disclosure and retention: Camp Lau-Ren uses your personal information only for the purpose for which it was collected unless your consent is sought to do otherwise. Basic personal information is retained indefinitely for archival purposes and possible future association, unless you request to have it deleted. 6. Accuracy: Camp Lau-Ren endeavours to ensure that the information collected and used is accurate, up to date and as complete as possible. However, individuals are relied upon to inform us of changes to their personal information. You may request access to your personal information and if applicable, request that we make corrections or changes to your information. 7. Safeguarding information: Camp Lau-Ren applies appropriate safeguards to our physical files and access to personal information about you is restricted to authorized and trusted Camp Lau-Ren volunteers, employees and administrators who need the information for the identified purposes. 8. Openness: Camp Lau-Ren makes information available to you concerning the practices that apply to the protection of your personal information. 9. Individual Access: At your request, you will be informed of the existence, use and disclosure of your information and be given access to it. You may verify the accuracy and completeness of your information, and may request that it be amended or deleted. 10. Challenging compliance: The Camp Lau-Ren Privacy Officer will answer any questions or enquiries you have about the Camp Lau-Ren privacy policy or practice. For questions or queries about the Policy to Protect Personal Information at Camp Lau-Ren, please contact: Bruce Patterson, Camp Lau-Ren Privacy Officer, at privacyofficer@sympatico.ca |